FINDINGSScientists have created a set of computer programs that use electronic medical records to help clinicians and public officials detect contagious illness and automatically report them to public health departments.
RELEVANCEClinicians typically report diseases by filling out paper forms and mailing or faxing them to health authorities. This can delay reporting time and even lead to failure to report some cases altogether. The new system will save clinicians' time by automatically scanning electronic medical records and electronically reporting them to the health department on clinicians' behalf. The system will also ensure greater accuracy in disease reports.
PRINCIPAL INVESTIGATORRichard Platt, MD, MSc, Professor and Chair of the Department of Ambulatory Care and Prevention, Harvard Medical School, Harvard Pilgrim Health Carehttp://www.dacp.org/faculty_Platt.html
Benjamin Kruskal, MD, PhD, Director, Infection Control and Travel Medicine, Harvard Vanguard Medical Associateshttp://www.harvardvanguard.org/phys/phys3.asp?passID=5723
CITATIONMorbidity and Mortality Weekly Report, April 11, 2008, Vol. 57, No. 12, 373-376.
Newswise — Researchers at Harvard Pilgrim Health Care, Harvard Medical School, Atrius Health, and the Massachusetts Department of Public Health have created and tested a set of computer programs that use electronic medical records to help clinicians detect contagious illness and automatically report them to public health departments.
The new system, called Electronic Medical Record Support for Public Health, or ESP, was described in the April 11 issue of Morbidity and Mortality Weekly Report, a publication of the Centers for Disease Control and Prevention. The pilot version of ESP was installed in January 2007 at Atrius Health, a multi-specialty physician group with 30 practice sites in Eastern Massachusetts. Atrius Health is an alliance of five medical groups serving approximately 600,000 patients at outpatient clinical sites and hospitals.
"This is a good example of the way clinicians can provide better support for public health activities that benefit everyone," says Richard Platt, senior author for this study and chairman of the Harvard Medical School Department of Ambulatory Care and Prevention at Harvard Pilgrim Health Care. "It is especially noteworthy that this system also reduces the amount of work required of busy practitioners."
Typically, clinicians report diseases by filling out paper forms and mailing or faxing them to health authorities. This time-consuming work has historically led to delays in disease reporting and even failure to report some cases altogether. The new system will save time by automatically scanning electronic medical records to identify cases and electronically report them to the health department on clinicians' behalf. The system will also benefit health officials by providing more complete, timely, and accurate disease reports.
At present, 45 percent of Massachusetts clinicians use an electronic medical record, a number expected to rise to 75 percent by 2010.
ESP substantially increased both the number of reported infections and the completeness of information sent to health officials. In a one year period, the electronic system reported approximately 40 percent more cases of Chlamydia and 50 percent more cases of gonorrhoea. In addition, the electronic system did a better job of reporting if the infected patient was pregnant and whether correct antibiotics had been prescribed. The electronic disease reports contain the same information that clinicians currently report in accordance with state law.
ESP is currently designed to report seven different infections: active tuberculosis, acute hepatitis A, acute hepatitis B, acute hepatitis C, Chlamydia, gonorrhoea, and pelvic inflammatory disease. The research team is developing methods to detect and report additional kinds of infections.
"Despite increasing use of electronic medical records, disease reporting is still frequently done by paper. ESP offers the promise of more rapid detection of threats to the public health. This would allow faster action to prevent further transmission of infection," says Alfred DeMaria, Jr, MD, Director of the Bureau of Communicable Disease Control at the Massachusetts Department of Public Health.
Development of ESP was sponsored by the U.S. Centers for Disease Control and Prevention via a Center of Excellence in Public Health Informatics grant to Harvard Pilgrim Health Care and Children's Hospital.
Morbidity and Mortality Weekly Report, April 11, 2008, Vol. 57, No. 12
"Automated Detection and Reporting of Notifiable Conditions using Electronic Medical Records versus Passive Surveillance — Massachusetts, 2006"2007"
M Klompas MD, MPH, R Lazarus MBBS, MPH, R Platt MD, MSc, Department of Ambulatory Care and Prevention, Harvard Medical School and Harvard Pilgrim Health Care; X Hou MSc, Channing Laboratory, Brigham and Women's Hospital and Harvard Medical School; FX Campion MD, B Kruskal MD, PhD, Atrius Health and Harvard Medical School; G Haney MPH, W Dumas RN, J Daniel MPH, A DeMaria MD, Massachusetts Department of Public Health; S McNabb PhD, Division of Integrated Surveillance Systems and Services, National Center for Public Health Informatics, Coordinating Center for Health Information and Service, Centers for Disease Control and Prevention.
Harvard Medical School (hms.harvard.edu) has more than 7,500 full-time faculty working in 11 academic departments located at the School's Boston campus or in one of 47 hospital-based clinical departments at 18 Harvard-affiliated teaching hospitals and research institutes. Those affiliates include Beth Israel Deaconess Medical Center, Brigham and Women's Hospital, Cambridge Health Alliance, Children's Hospital Boston, Dana-Farber Cancer Institute, Forsyth Institute, Harvard Pilgrim Health Care, Hebrew SeniorLife, Joslin Diabetes Center, Judge Baker Children's Center, Immune Disease Institute, Massachusetts Eye and Ear Infirmary, Massachusetts General Hospital, McLean Hospital, Mount Auburn Hospital, Schepens Eye Research Institute, Spaulding Rehabilitation Hospital, and VA Boston Healthcare System.
Harvard Pilgrim Health Care (www.hphc.org) is a not-for-profit health care plan operating in Massachusetts, New Hampshire, and Maine with more than a million members. Harvard Pilgrim was the first New England health plan to establish a non-profit foundation with the sole purpose of serving the community at large. The efforts of the foundation reflect Harvard Pilgrim's mission, which is to improve the health of its members and the health of society.